Wrap Around Care Policy

1. Introduction

This policy outlines the arrangements for the Wrap Around Care (WAC) at North Ealing Primary School (NEPS). The club provides safe, high‐quality care for pupils outside normal school hours and reflects the school’s ethos of inclusion, wellbeing and positive relationships. The policy is informed by best practice and mirrors the structure and expectations of the schools day at NEPS.

2. Aims of the Club

The WAC aims to:

● Provide a secure, caring and welcoming environment
● Support pupils’ physical, emotional and social wellbeing
● Promote independence, cooperation and positive behaviour
● Offer a balance of structured and free‐choice activities
● Support families by providing reliable childcare before and after school

3. Opening Times

The club operates during term time only:

● Before School Club: 7.45am – 8.45am
● After School Club: 3.15pm – 6.00pm

Parents must arrive on time to collect their children from After School Club (ASC) ensuring they have left the school site by 6pm.

4. Admissions, Booking and Costs

£11 per session – Breakfast
£17 per session – After School

● Places are only available to pupils attending NEPS, Nursery to Year 6.
● Sessions must be booked in advance here https://north-ealing.cbfs.uk/ before the end of the day before

Admission and booking Contact Information

• Childcare Bookings for Schools, please call: 01444 523 335
• For email use: northealing@childcarebookingsforschools.co.uk
• To register use this https://north-ealing.cbfs.uk/

● Parents/carers are required to complete registration and medical information forms prior to attendance.
● Places are allocated on a first‐come, first‐served basis.

5. Staffing

● The club is run by experienced and suitably qualified staff.
● All staff have enhanced DBS clearance.
● At least one member of staff is first‐aid trained at all times.
● Staff‐to‐child ratios meet statutory requirements – We ensure we meet the requirements
of current legislation pertaining to After School Clubs according to The Children’s Act Regulations.

6. Safeguarding and Child Protection

Safeguarding is paramount at North Ealing Primary School.

● All club staff follow the school’s Safeguarding and Child Protection Policies and receive regular training.
● Any safeguarding concerns are reported immediately to the Designated Safeguarding Lead.
● Attendance registers are completed at each session.

7. Health, Safety and Welfare

● Risk assessments are in place for all activities and spaces used.
● Medical conditions, allergies, and healthcare plans are managed in line with school procedures.
● First aid provision is available at all times.

8. Behaviour Management

● Pupils are expected to follow the school’s Relational Behaviour Policy.
● Positive behaviour is encouraged through praise and clear expectations.
● Persistent behavioural concerns will be discussed with parents/carers and may result in withdrawal of a place if necessary.

10. Food and Drink

● At least two members of staff must have possession of a Basic Food Hygiene Certificate.
● Healthy food and/or snacks are provided.
● Dietary requirements and allergies are accommodated wherever possible. For this reason we ask that no food from home be consumed at ASC unless by prior arrangement due to dietary requirements.
● Children are encouraged to develop independence and good manners during snack time.

11. Fees and Payment

● Fees are invoiced monthly.
● Parents/carers are responsible for ensuring payments are made on time.
● Failure to pay may incur additional administration charges and could lead to loss of a place.

12. Partnership with Parents and Carers

● Parents and carers are updated via email and the school website.
● All parental concerns are handled with discretion and confidentiality.
● Open communication between parents/carers and staff is encouraged.
● Parents must inform staff of any changes to contact details or medical information.
● If parents need to contact WAC, they should call the school office during the school day

(8:45am – 3:15pm) and the WAC contact number 07756562585 during WAC hours 7.45-9am & 3.15-6pm

13. Equal Opportunities

● The club is inclusive and accessible to all pupils.
● Discrimination of any kind is not tolerated.
● Reasonable adjustments will be made to support pupils with additional needs.
● Staffing arrangements are considered to meet the individual needs of children who have special needs but unfortunately we cannot offer 1:1 support for any child. The environment is organised so that these children have equal access to the facilities and activities available.
● The special needs of children whatever their nature is treated with discretion, sensitivity and above all, confidentiality.

14. Attendance and Registers

● A daily register is taken at the beginning of each session.
● Parents must inform the school in advance if their child will not be attending a booked session.
● Children arriving after the start time must be signed in by an adult.

15. Arrival at Clubs Procedures

● Children attending the Breakfast Club must be signed in by a parent/carer.
● Children are supervised at all times and EYFS and KS1 children escorted to their classrooms at the start of the school day.
● Late arrivals to the morning sessions may not be accepted without prior notice. There is no entry after 8.30am.
● Children (EYFS and KS1) attending the After School Club are collected from their classrooms by after school club staff or escorted by a class based staff to the after school club.
● If a child is attending another club before ASC staff will collect the child from the club when it ends (KS2 bring themselves to ASC once dismissed).
● If a child is attending another club during ASC, staff will accompany them and hand them over to the adult in charge.

16. Collection of Children

● Children may only be collected by adults named on the registration form.
● Identification may be requested.
● Parent must ensure their child/ren are signed out at collection.
● Parents/carers must contact the club if they are delayed (contact number 07756562585)
● Late collection will result in additional charges of £25.
● Continued late collection could lead to withdrawal of a place.

17. Illness and Medication

● Children who are unwell should not attend the club.
● Medication will only be administered in line with the school’s Medication Policy.
● Written consent must be provided by parents/carers.

18. Accidents and Emergencies

● All accidents are recorded and parents informed.
● Emergency procedures follow the school’s Health and Safety Policy.
● In the event of a serious incident, emergency services will be contacted immediately.

19. Complaints Procedure

● Any concerns should be raised initially with club staff.
● If unresolved, concerns should be directed to the Headteacher.
● Complaints are handled in line with the school’s Complaints Policy.